Format of Formal Letter Writing in English CBSE

A formal letter is one that is written in formal language and conforms to a specific format. These are written to colleagues and seniors for official purposes only, not to friends or family. When writing a formal letter, you need keep certain things in mind, and you can discover Formal Letter Examples and Format below. Make things as plain and straightforward as possible. The letter’s language should be professional, and it should be presented in a formal manner.

In the following courses, look over the Tips for Formal Letter Writing and Guidelines on How to Write a Formal Letter. You can gain ideas from the Samples here and then write your own according to the requirements.


Find formal and informal letter writing subjects, as well as diverse letter writing styles, all in one spot.

Types of Formal Letters

There are many different types of letters depending on the situation, and we’ve included a few here.

  1. Letter of Enquiry
  2. Order Letter
  3. Letter of Complaint
  4. Reply to a Letter of Complaint
  5. Promotion Letter
  6. Sales Letter
  7. Recovery Letters

Structure and Format of a Formal Letter

When writing a formal letter, you must keep certain principles and considerations in mind. The standard format to remember is as follows. When writing a formal letter, you must include all of the information listed below.

What Must Be Included in a Formal Letter?


How to Write a Formal Letter

When writing a formal letter, certain rules and criteria should be followed. Following these will assist you in keeping it professional. When drafting a formal letter, there are a variety of formats to choose from. We have wrote down a standard format to communicate these days for your convenience. Here are the details:

Sender’s Address: The address of the sender should be written in the top left corner of the page. The address should be exact and complete in order for the receiver to contact you.

Date: Write the date the letter was written just below the address. It is significant because formal letters are archived.

Salutation: Whether you know the recipient or not, skip one line after the date and choose your salutation. If you know the person’s name, use the salutation Dear, followed by the person’s name. You can use Dear Sir/ Madam if you don’t know the recipient’s name.

Body: Leave one line after the salutation and begin the body of the letter. To express your case, use short, clear, and logical paragraphs.

Signature:  The letter comes to a finish with the signature. After finishing the last paragraph in the body of the letter, skip one line. After the closing, type a comma. If it’s an offline letter, include a handwritten signature; if it’s an online letter, simply write your name.

Tips for Writing a Formal Letter

You may be required to compose a formal letter on rare occasions. Writing a format letter and expressing your perspective in a coherent and effective manner is still required. We’ve included some formal letter writing ideas to assist you in creating an excellent formal letter. They’re in the same vein.

Be Concise: State your reason for drafting the letter and stick to the subject. Keep the letter brief and straightforward. Avoid using long words or fancy jargon.

Use a Formal or Business Tone: Since this is a formal or business letter, attempt to use slightly more formal language than usual. Even if you’re grumbling, be polite and respectful.

Proofread: It is critical to proofread and cross-check for any grammatical or spelling errors. Check to see if the sentences are grammatically correct and then finish them. Because this is a professional letter, take your time and don’t speed through it.

Use Appropriate Format and Presentation: Keep in mind that first impressions count, so be sure to use proper format and presentation. Don’t forget to properly address the recipient and sign the letter at the end.